• Military Requests for Student Information - Solomon Amendment

    All colleges are required to comply with the final regulations of the Solomon Amendment. Failure to comply may result in the loss of federal funding including various forms of federal student aid. Procedures at the Community College of Allegheny County for military organizations to request information under the Solomon Amendment are outlined here.
    The Solomon Amendment supersedes FERPA. Solomon is based on the definition of "Student Recruitment Information." 

    Definition - Student Recruitment Information 

    • Name
    • Address 
    • Telephone number 
    • Age
    • Major
    • Class Level (e.g. First-Year, Sophomore)
    • Degree awarded 
      • Information released is limited to the current semester or the previous semester. If the request is received between semesters, the requestor must specify previous semester or upcoming semester.
      • Students must be enrolled.
      • If a student requests that their directory information be withheld under FERPA, this protection will be honored under Solomon; the student's records will not be released.
      • Sub-population definition under Solomon is limited to the data elements included in the definition of "Student Recruitment Information." Sub-population definitions according to veteran status, academic performance, ethnicity, nationality, and gender are specifically excluded under Solomon. At CCAC, we will provide sub-population definition according to: 
        1. Age 
        2. Undergraduate class level (e.g. First-Year, Sophomore) 
        3. Campus or location of attendance
    • Information released is limited to military recruiting purposes only. The request for information must be in writing on letterhead that clearly identifies the military recruiting organization. Military recruiters must be from one of the following military organizations: 
      • Air Force
      • Air Force Reserve
      • Air Force National Guard
      • Army
      • Army National Guard
      • Army Reserve
      • Coast Guard
      • Coast Guard Reserve
      • Navy
      • Navy Reserve
      • Marine Corps
      • Marine Corps Reserve 
     

    Requesting Recruitment Information

    All responses to Solomon Amendment requests for information will be processed centrally. Military Recruiters are to submit their Solomon requests to: Office of the Registrar, CCAC, 800 Allegheny Avenue, Pittsburgh, PA 15233. Any requests sent directly to Campus Registration office should be immediately forwarded to the Registrar's Office.
    Military Recruiters are required: 
    1. To submit their request in writing, on letterhead that clearly identifies their military recruiting organization.
    2. To complete a "Solomon Amendment Request for Information" order form. (link to the attached form)
    Requested information will be provided in an Excel file as an attachment to encrypted email or delivered via secure shared file platform.