Military Requests for Student Information - Solomon
Amendment
All colleges are required to comply with the final regulations
of the Solomon Amendment. Failure to comply may result in the loss
of federal funding including various forms of federal student aid.
Procedures at the Community College of Allegheny County for
military organizations to request information under the Solomon
Amendment are outlined here.
The Solomon Amendment supersedes FERPA. Solomon is based on
the definition of "Student Recruitment Information."
Definition - Student Recruitment Information
- Name
- Address
- Telephone number
- Age
- Major
- Class Level (e.g. First-Year, Sophomore)
- Degree awarded
- Information released is limited to the current semester or
the previous semester. If the request is received between
semesters, the requestor must specify previous semester or upcoming
semester.
- Students must be enrolled.
- If a student requests that their directory information be
withheld under FERPA, this protection will be honored under
Solomon; the student's records will not be released.
- Sub-population definition under Solomon is limited to the
data elements included in the definition of "Student Recruitment
Information." Sub-population definitions according to veteran
status, academic performance, ethnicity, nationality, and gender
are specifically excluded under Solomon. At CCAC, we will provide
sub-population definition according to:
- Age
- Undergraduate class level (e.g. First-Year,
Sophomore)
- Campus or location of attendance
- Information released is limited to military recruiting
purposes only. The request for information must be in writing on
letterhead that clearly identifies the military recruiting
organization. Military recruiters must be from one of the following
military organizations:
- Air Force
- Air Force Reserve
- Air Force National Guard
- Army
- Army National Guard
- Army Reserve
- Coast Guard
- Coast Guard Reserve
- Navy
- Navy Reserve
- Marine Corps
- Marine Corps Reserve
Requesting Recruitment Information
All responses to Solomon Amendment requests for information
will be processed centrally. Military Recruiters are to submit
their Solomon requests to: Office of the Registrar, CCAC, 800
Allegheny Avenue, Pittsburgh, PA 15233. Any requests sent directly
to Campus Registration office should be immediately forwarded to
the Registrar's Office.
Military Recruiters are required:
- To submit their request in writing, on letterhead that
clearly identifies their military recruiting organization.
- To complete a "Solomon Amendment Request for Information"
order form. (link to the attached form)
Requested information will be provided in an Excel file as an
attachment to encrypted email or delivered via secure shared file
platform.